XF Incident Reporting
Incidents, investigation, root cause and RIDDOR.
- People involved, injuries, photos and witnesses
- RIDDOR classification builds the HSE report
- Possible repeats from the last two years flagged
RIDDOR 2013
Health & safety
Health and safety software for UK sites
Report incidents and RIDDOR, write RAMS and COSHH assessments, issue permits to work, run audits and manage contractors and site access in one connected app that works offline on site.
Try the demo with sample data: choose See it in action on the sign-in page. No account needed.
Health and safety management without the paperwork
Most sites run health and safety across spreadsheets, paper permits, emailed RAMS and a separate training matrix. The XF App Suite brings incidents, risk assessments, COSHH, permits to work, audits, contractor management, inductions and corrective actions into one connected platform, so a finding in one place becomes a tracked action everywhere it matters.
It is built by an engineering business for industrial and operational sites in the UK, and it works on the phone in your pocket as well as the office PC.
Incidents, risk assessments and audits
Report and investigate incidents, write RAMS and COSHH assessments, run audits and checklists, and close out every corrective action.
XF Safety Observations
Good practice and unsafe observations with photos.
- Raised from the app or the site QR poster
- Action taken on the spot recorded
- Flag for the next toolbox talk
ISO 45001 9.1
XF RAMS
Risk assessments, method statements and combined RAMS.
- Hazard register scored before and after controls
- Sequence of operations from a library or free text
- Signatures and branded PDF
MHSWR 1999
XF COSHH Assessment
Substance assessments with exposure limits and monitoring.
- Hazard statements, routes of exposure, controls and PPE
- Air monitoring results shown, with an Above WEL badge
COSHH 2002EH40
XF H&S Audit Reporter
5P site audits with scores and actions.
- Place, People, Plant, Process and Health sections
- Score updates as you go
- Findings become actions
ISO 45001 9.2
XF Audit Scheduler
A calendar of recurring audits, inspections, drills, talks and reviews.
- Overdue, due soon, upcoming and completed
- Frequency and owner per activity
ISO 45001
XF Checklists
Template checks that flag failures and raise actions.
- Build your own templates or use the library
- Any Fail or No raises an action
XF Action Tracker
Every corrective action from every app in one place.
- Owner, priority, due date and status
- Effectiveness checks after close
- Plain-language updates for the client portal
ISO 45001 10.2
XF Toolbox Talks
Briefings with attendee signatures and optional quizzes.
- Topics or templates
- Each attendee signs on screen
Permit to work and control of work
Digital permits with isolations, gas tests and on-screen signatures, a live permit board with SIMOPS conflict checks, and managed change.
XF Permit to Work
Digital permits for hot work, confined space, electrical isolation, working at height, excavation, cold work and more.
- Isolations, precautions, PPE and gas tests
- Issuer and receiver sign on screen
- Suspend, reinstate, hand back and close
- Live permit board with SIMOPS conflict flags
HSG250
XF Management of Change
Change requests through review, approval, implementation and close.
- Risk level, plant affected and reason for change
- Temporary changes with a revert-by date
- Linked actions finished before close-out
COMAH good practice
Contractors, site access, training and people
Know who is on site, whether they are inducted, approved and competent, and who is working alone right now.
XF Site Access
QR sign-in, who is on site now and roll call.
- Induction, approval, competence and insurance checks
- Roll call in an emergency, with a printed list
CDM 2015
XF Site Inductions
Inductions with expiry, topics and signatures.
- Expired inductions highlighted
CDM 2015
XF Contractor Portal
Contractor accreditation, insurance, pre-qualification and approval.
- Approve, hold or suspend a company
- Expiring insurance and accreditations flagged
HSG159
XF Training & Competence
Certificates, role requirements and the training matrix.
- Competency requirements per role
- Training matrix of everyone against every requirement
CompExISO 45001 7.2
XF Lone Working
Timed check-ins with alerts to contacts.
- Missed check-ins alert contacts and managers
- See who is working alone now
HSE INDG73
XF DSE Assessment
Self-assessments for office or home, with reviewer sign-off.
- Reviewer signs off and raises actions
DSE Regulations 1992
XF PPE Register
PPE issue and RPE face-fit tests.
- Size, signature and replacement date
PPE at Work 2022
XF Exposure Monitoring
Vibration, noise, air sampling and LEV examinations.
- 8-hour TWA and percentage of WEL worked out
- Verdict per exposure group and substance
HAVSNoiseBS EN 689
Statutory inspections, fire and plant
LOLER, PSSR and PUWER examinations, fire equipment, pre-use plant checks and emergency contacts with due dates that never slip.
XF Statutory Register
LOLER, PSSR and PUWER examinations.
- Next date set from the interval
- Record of thorough examination produced
LOLERPSSRPUWER
XF Fire Equipment Register
Extinguishers, alarms, emergency lighting, fire doors and fixed systems.
- Service dates and certificates
BS 5306BS 5839
XF Daily Plant Checks
Pre-use checks with quarantine of defective plant.
- Defects can quarantine the plant until cleared
PUWER 1998
XF Emergency Contacts
First aiders, marshals, assembly points and nearest A&E per site.
- Call dials straight from a phone
Environment and legal compliance
Environmental aspects, permits, waste and emissions, and the legal register for each site.
XF Environmental
Aspects, permits, waste, F-gas, spills and emissions monitoring.
- Emissions results against permit limits
- Exceedances flagged and raise actions
ISO 14001
XF Legal Register
Applicable law per site, what it requires and how you comply.
- Yearly evaluation
- Banner when a law in your register changes
ISO 45001 6.1.3
Leading and lagging indicators, ready for the board
Analytics counts what went wrong (incidents, RIDDOR reports, days lost) and what you did to prevent it (observations, toolbox talks, audits, actions closed on time). Enter hours worked and it calculates LTIFR, TRIFR and AFR. Ready-made PDF reports cover the compliance report, risk register, training matrix and RIDDOR report.
Built for the way sites actually work
Works offline
Records save on the phone or tablet and sync when signal returns. Open the apps once while connected and they keep working on site.
One connected record
Findings from inspections, audits, incidents and checks are offered as actions in one Action Tracker, with owners, due dates and effectiveness checks.
Audit trail by default
Every create, change, delete and restore is written to the audit trail by the database, with who did it and when. Records export as branded PDFs.
Roles and site access
Inspectors record, managers approve, admins control people and security. Each person sees only the sites they are given.
Share with clients and auditors
A read-only client portal link, or a 48-hour auditor pass, shows your compliance position without an account.
Licensed by application
Start with the applications you need. Your organisation sees only the apps it has.
The XF App Suite helps you record and manage work against the standards and regulations named on this page. Using it does not by itself make an organisation compliant, and it does not replace competent people.
Questions
What health and safety software does the XF App Suite include?
Incident Reporting with RIDDOR classification, Safety Observations, RAMS, COSHH Assessment, H&S Audit Reporter, Audit Scheduler, Checklists, Action Tracker and Toolbox Talks, plus Permit to Work, Management of Change, Site Access, Site Inductions, Contractor Portal, Training & Competence, DSE, PPE, Lone Working, Exposure Monitoring, Fire Equipment, Daily Plant Checks, Statutory Register, Environmental and Legal Register.
Can it help with RIDDOR reporting?
Yes. Incident Reporting records the RIDDOR classification, and reportable incidents build the HSE report. Analytics shows RIDDOR counts, lost time, LTIFR, TRIFR and AFR once hours worked are entered.
Does it work on a phone on site?
Yes. It runs in any modern browser on a phone, tablet or PC, can be installed like an app, and keeps working offline once opened while connected. Records sync when signal returns.
Can contractors use it?
Yes. Contractors sign in on site by scanning a QR poster and complete inductions there, and the Contractor Portal holds accreditations, insurance and approval. Guest access codes give contractors time-boxed access.
Is there a free trial or demo?
There is a demo with sample data: choose See it in action on the sign-in page at app.xfsolutions.tech. Nothing you do in the demo is saved. Contact us to discuss trials and licences.
Which regulations and standards does it reference?
Including RIDDOR 2013, COSHH 2002 and EH40, MHSWR 1999, CDM 2015, HSG250, HSG159, the DSE Regulations 1992, PPE at Work 2022, LOLER, PSSR, PUWER, ISO 45001 and ISO 14001, as listed per application in the user guide.
See it with your own eyes.
Open the demo with sample records, or tell us what you need and we will talk it through.