Industrial Automation & Control Systems
Design, configuration and delivery of robust, safe and maintainable control systems.
→Engineering | Health & safety | Hazardous areas
Mission Focused
Results.
Health and safety software, ATEX and hazardous area inspection tools and engineering services for UK industrial sites, in one connected platform.
XF Solutions combines industrial engineering services with the XF App Suite, helping teams improve automation, safety, compliance and operational control.
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Permit to WorkHot work · ActiveIsolations in place
InspectionClose · C3 notedIEC 60079-17
AssetJB-301Zone 1 · Ex e IIC T6
Process SafetyBarrier health2 at risk
DashboardSample dataActions open5Overdue2
Engineering services
Industrial Engineering & Automation.
Practical, engineering-led services from concept to operational support, backed by digital tools that keep your asset information connected and current.
All engineering services→Legacy PLC Migration & Upgrades
Plan and deliver low-risk migrations from legacy systems to modern, supported platforms.
→Engineering Reviews & Operational Assurance
Independent review, verification and problem solving to reduce operational risk.
→Testing & Commissioning Readiness
FAT / SAT, site verification and I/O validation to ensure a safe, controlled start-up.
→Additional service areas include hazardous area engineering, electrical & controls installation, process & functional safety support, digital engineering records, data onboarding, and platform configuration. Engagements are defined by project scope, and regulated or certifying activities require separate confirmation.
01 · The operational challenge
Complex Operations. One Connected View.
Registers in spreadsheets, inspection reports on paper, permits in a binder and actions in someone’s inbox. Each record makes sense on its own, but the relationships between them are where risk hides.
SpreadsheetsVersion 7 (final) (2).xlsx
Paper inspection reportsFiled after the visit
Asset registersKept by one team
Maintenance schedulesA separate system
XF App Suite
One connected record
Safety observationsCards in a box
Permit formsCarbon copies
Compliance documentationShared drive, somewhere
Action listsIn someone’s inbox
The XF App Suite holds these activities as linked records in one platform. An asset knows its inspections; a defect becomes an action; a work order can close that action; a barrier takes its state from the evidence behind it. Related work can be seen together, from the field and from the office.
02 · Introducing the XF App Suite
One Platform. Connected Operational Control.
Genuine screens from the XF App Suite demonstration organisation. Every name, site and record shown is invented sample data.
03 · Explore the applications
The Right Tools. Working Together.
Choose an area to see its applications, then choose an application for its purpose, main features and the standards it references. Applications are licensed individually: your organisation sees only the apps it has.
Full application list (52 applications) and who uses them
Hazardous Areas & Engineering
Ex equipment, inspections, repairs, terminations, IS loops, zones, earthing and electrical certification. More on hazardous areas
- XF Equipment Register: The ATEX and IECEx register of Ex equipment, plus ordinary plant held as general assets. Supports IEC 60079-14, IEC 60079-17.
- XF Inspection Tool: Initial, periodic and sample inspections at Visual, Close or Detailed grade. Supports IEC 60079-17.
- XF Ex Repair Log: Repair and overhaul records from workshop to return to service. Supports IEC 60079-19.
- XF Cable & Gland Register: Glanding completion records, one per termination. Supports IEC 60079-14.
- XF HALC: Intrinsically safe loop verification against entity parameters. Supports IEC 60079-14, IEC 60079-25.
- XF Area Classification: Zone records with source of release, ventilation and mapped extent. Supports IEC 60079-10-1, DSEAR.
- XF DSEAR Assessment: Structured assessments of dangerous substances and explosive atmospheres. Supports DSEAR 2002.
- XF Earth Testing: Earth rod and bonding continuity tests for hazardous area plant. Supports BS 7430.
- XF Electrical Testing: Certificates for non-hazardous installations and appliances: EICR, EIC, Minor Works and PAT. Supports BS 7671, IET Code of Practice.
Control of Work
Permits, isolations and managed change, from raising to close-out. More on control of work
- XF Permit to Work: Digital permits for hot work, confined space, electrical isolation, working at height, excavation, cold work and more. Supports HSG250.
- XF Management of Change: Change requests through review, approval, implementation and close. Supports COMAH good practice.
Process Safety
Bow-ties, HAZOP, LOPA, safety functions and a site-level view of risk.
- XF Barrier Health: Bow-ties for major hazards, with each barrier’s state worked out from your records. Supports CCPS bow-tie.
- XF Process Hazard Analysis: HAZOP, LOPA and safety function records. Supports IEC 61511, IEC 61882.
- XF Risk Forecast: A 0 to 100 index per site of where a serious incident is most likely next.
- XF Risk Register: Every assessed risk on one 5 x 5 matrix. Supports ISO 31000.
Health & Safety
Incidents, observations, RAMS, COSHH, audits, checklists, actions and briefings. More on health
- XF Incident Reporting: Incidents, investigation, root cause and RIDDOR. Supports RIDDOR 2013.
- XF Safety Observations: Good practice and unsafe observations with photos. Supports ISO 45001 9.1.
- XF RAMS: Risk assessments, method statements and combined RAMS. Supports MHSWR 1999.
- XF COSHH Assessment: Substance assessments with exposure limits and monitoring. Supports COSHH 2002, EH40.
- XF H&S Audit Reporter: 5P site audits with scores and actions. Supports ISO 45001 9.2.
- XF Audit Scheduler: A calendar of recurring audits, inspections, drills, talks and reviews. Supports ISO 45001.
- XF Checklists: Template checks that flag failures and raise actions.
- XF Action Tracker: Every corrective action from every app in one place. Supports ISO 45001 10.2.
- XF Toolbox Talks: Briefings with attendee signatures and optional quizzes.
People & Site Access
Who is on site, who is competent, and who is working alone. More on people
- XF Site Access: QR sign-in, who is on site now and roll call. Supports CDM 2015.
- XF Site Inductions: Inductions with expiry, topics and signatures. Supports CDM 2015.
- XF Contractor Portal: Contractor accreditation, insurance, pre-qualification and approval. Supports HSG159.
- XF Training & Competence: Certificates, role requirements and the training matrix. Supports CompEx, ISO 45001 7.2.
- XF DSE Assessment: Self-assessments for office or home, with reviewer sign-off. Supports DSE Regulations 1992.
- XF PPE Register: PPE issue and RPE face-fit tests. Supports PPE at Work 2022.
- XF Lone Working: Timed check-ins with alerts to contacts. Supports HSE INDG73.
- XF Exposure Monitoring: Vibration, noise, air sampling and LEV examinations. Supports HAVS, Noise, BS EN 689.
Maintenance & Registers
Statutory examinations, planned maintenance, work orders, calibration, detection, fire and documents.
- XF Statutory Register: LOLER, PSSR and PUWER examinations. Supports LOLER, PSSR, PUWER.
- XF PPM Scheduler: Planned maintenance by date or meter, and work orders with labour and parts. Supports ISO 55001.
- XF Calibration Register: Instruments with standard, tolerance and certificate. Supports ISO 9001 7.1.5.
- XF Gas, Fire and Heat Detection: Fixed detectors with set points, calibration, bump tests and events. Supports BS EN 60079-29-2.
- XF Fire Equipment Register: Extinguishers, alarms, emergency lighting, fire doors and fixed systems. Supports BS 5306, BS 5839.
- XF Daily Plant Checks: Pre-use checks with quarantine of defective plant. Supports PUWER 1998.
- XF Site Diary: The daily site record.
- XF Emergency Contacts: First aiders, marshals, assembly points and nearest A&E per site.
- XF Document Control: Controlled documents with revisions and reviews. Supports ISO 9001 7.5.
- XF Electrical Design: Circuit design, verification and single line diagrams. Supports BS 7671.
Environment, Energy & Legal
Environmental records, energy and carbon, and the law that applies to each site.
- XF Environmental: Aspects, permits, waste, F-gas, spills and emissions monitoring. Supports ISO 14001.
- XF Energy: Meter readings, bills and fuel as kWh and CO2e. Supports ESOS, SECR.
- XF Legal Register: Applicable law per site, what it requires and how you comply. Supports ISO 45001 6.1.3.
Analytics, Reporting & Configuration
Analytics, reports, compliance scores, due dates, workflows, your own apps and administration.
- XF Analytics: Compliance, health and safety indicators, trends and data quality. Supports LTIFR, TRIFR, AFR.
- XF Reports: Ready-made PDF reports.
- XF Compliance Dashboard: A score for each app and an overall figure.
- XF Due Date Calendar: Everything due across the suite, overdue first.
- XF Workflows: Approval steps for records that match your conditions.
- XF App Builder: Your own apps with your own fields.
- Administration and client portal: The Organisation Admin portal for admins, and read-only client portal links for clients and auditors.
Who uses which applications
- Hazardous area inspectors: Inspect Ex equipment at Visual, Close or Detailed grade; Work a site visit from a job pack, online or offline; Record defects with photos and measured readings. Uses Equipment Register, Inspection Tool, Cable & Gland Register, Earth Testing.
- Electrical and engineering teams: Verify IS loops and print loop sheets; Design circuits and draw single line diagrams; Certify installations and record Ex repairs. Uses HALC, Electrical Design, Electrical Testing, Ex Repair Log, Area Classification.
- Health and safety professionals: Report and investigate incidents, including RIDDOR; Prepare RAMS and COSHH assessments; Run audits, observations and toolbox talks. Uses Incident Reporting, RAMS, COSHH Assessment, H&S Audit Reporter, Safety Observations.
- Maintenance managers: Plan maintenance by date or running hours; Run work orders with labour and parts; Keep statutory examinations and calibration in date. Uses PPM Scheduler, Statutory Register, Calibration Register, Daily Plant Checks.
- Site and operations managers: Issue and oversee permits on the permit board; See who is on site and run a roll call; Keep the daily site record. Uses Permit to Work, Site Access, Site Diary, Lone Working, Emergency Contacts.
- Process safety specialists: Record HAZOP, LOPA and safety functions; Track proof tests and achieved SIL; Watch barrier health and manage change. Uses Process Hazard Analysis, Barrier Health, Risk Forecast, Management of Change.
- Contractors and field personnel: Sign in on site by QR and complete inductions; Work under permits and complete pre-use checks; Attend and sign toolbox talks. Uses Site Access, Site Inductions, Contractor Portal, Daily Plant Checks, Toolbox Talks.
- Compliance and audit teams: Export record history and the audit trail; Share a read-only client portal or a 48-hour auditor pass; Keep the legal register and controlled documents current. Uses Audit Scheduler, Legal Register, Document Control, Compliance Dashboard, Client portal.
- Senior management: Review leading and lagging indicators; Compare compliance across sites; See where risk is building and why. Uses Analytics, Compliance Dashboard, Risk Forecast, XF Reports.
Standards listed are those each application is designed to help you work to, as set out in the XF App Suite User Guide. They are not statements of certification, and using the suite does not by itself make an organisation compliant.
04 · Connected workflows
From the Field to the Boardroom.
One example of how a record moves through the suite. Select a step to see its role.
Illustrative workflow based on documented functionality. Defects are offered as actions for the inspector to confirm; nothing is raised silently, and what happens at each step depends on your configuration, licences and the people doing the work.
05 · Built for real working environments
Engineering Tools That Go Where You Work.
The suite runs in a modern browser on a PC, tablet or phone, and keeps working when the signal drops.
- Desktop, tablet and phoneThe same apps in any modern browser. On a phone, a bottom bar gives one tap to Home, My work, Scan, New and Search.
- Offline, then synchronisedRecords are saved on the device and send when you reconnect.Open the suite and its apps once online first
- QR access to equipmentPrint QR tags from the register, then scan to open the asset or start its inspection.
- NFC tagsWrite an asset’s link to an NFC sticker, or read one to start an inspection. Tapping the tag with a phone opens the asset.Writing and reading in the app: Chrome on Android devices with NFC
- Field modeLarger text and buttons, high contrast for sunlight and room for gloved fingers.Set per device
- Search everythingCtrl+K on a computer, or Search on a phone, to jump to any app, record or action.
- Branded PDF reportsPDF on a record produces a branded report; Reports offers ready-made PDFs.
- History and audit trailEvery create, change, delete and restore is written to the audit trail by the database itself.
- Roles and site accessInspectors and users record work, managers approve, admins manage people and security. Admins decide which sites each person sees.Set by your administrator
- LanguagesEnglish, French, German, Dutch, Spanish, Italian and Polish.
- Install it like an appInstall from Chrome or Edge, or Add to Home Screen on an iPhone. It then opens full screen.Browser dependent
Phone screens from the demo organisation. Sample data.
06 · Process safety & engineering intelligence
See the Connections That Matter.
Barrier Health draws bow-ties whose barriers take their state from the records behind them. Select a barrier in this example to follow its evidence.
- Hazard identificationHAZOP
- Layers of protectionLOPA
- Safety functionsSIL, proof tests
- Bow-tie barriersBarrier Health
- Equipment conditionRegisters
- Inspection evidenceInspections, tests
- Maintenance recordsPPM, work orders
- Risk indicatorsRisk Forecast
Illustrative example · sample data
Swipe sideways to see the whole bow-tie →
- Working
- At risk
- Failed
- No evidence
The suite is decision support. Calculations, classifications and barrier states help competent people see and prioritise; they do not replace professional judgement, verification or sign-off by suitably competent engineers.
07 · Analytics & management visibility
Turn Operational Records into Actionable Insight.
Analytics shows tabs only for the apps you have, alongside ready-made reports, a compliance score per app and a calendar of everything due. Try this example dashboard.
View the sample figures as a table
08 · Getting started
Explore. Evaluate. Put the Right Tools to Work.
- CP-01
Explore the platform
Understand the application areas and the operational challenges they address.
Browse applications - CP-02
See It in Action
Open the demonstration, which loads example records and offers guided tours. Nothing you do there is saved.
Open the demo - CP-03
Discuss your requirements
Talk to XF Solutions about the modules you need, your operational context and how you want to implement.
Contact us - CP-04
Start using the platform
Sign in with the account your organisation provides, including company single sign-on where it is set up.
Sign in
09 · Interactive demonstration
Don’t Just Read About It. See It in Action.
Choose See It in Action on the sign-in page. The demo loads sample records, nothing you do there is saved, and a guided tour offers four routes through the suite.
Opens app.xfsolutions.tech. Choose See It in Action; no account is needed, and this website never asks for your sign-in details.
10 · Documentation & technical resources
Detailed Guidance. Practical Support.
The full XF App Suite User Guide lives inside the suite and is updated with each release: Settings › Help & support › User Guide, or Read more in the user guide from the ? help on any page.
XF App Suite User Guide
Every app, step by step, with desktop and phone screenshots from the demo organisation. Includes Applications at a glance and the release history.
Download the user guide (PDF, 8.3 MB)
Or open it in your browser, or use the in-app guide under Settings › Help & support.
Getting started
Sign in, tour the demo, install on your device and find your way around Home, My work and Search.
Getting startedApplication descriptions
What each application does and the standards it is designed to help you work to.
Explore applicationsCommon workflows
How inspections, actions, maintenance and reporting connect.
See the workflowStandards references
IEC 60079 series, BS 7671, IEC 61511, RIDDOR, COSHH, DSEAR, ISO 45001 and more, listed per application.
By applicationRelease information
What’s new is under Settings › Help & support in the suite, and Appendix B of the guide lists every release.
Support
Use Report a problem in the suite for a referenced support ticket, or email info@xfsolutions.tech.
11 · Who the platform is for
Designed Around Operational Responsibility.
Select a role to see representative tasks and the capabilities that support them.
13 · Platform evidence
Current Capability. Clear Delivery.
The summary below reflects the current XF App Suite content and the XF Solutions service offering. Approved customer testimonials and case studies can be added later without changing the layout.
Platform scope8 operational areas, 52 applications and linked workflows across hazardous areas, control of work, process safety, health and safety, people, maintenance, environment and analytics.
Service coverageIndustrial automation, PLC migration, commissioning readiness, hazardous-area engineering, process safety support, operational records, data onboarding and implementation services.
Ways to evaluateExplore the application library, launch the guided demonstration, review the PDF user guide and contact XF Solutions to discuss the modules and engineering support you need.
14 · Contact
Let’s Talk About Your Operational Challenges.
Tell us what you are working on and which areas interest you. We aim to reply .
Please do not send passwords, payment details or sensitive operational documents through this form.
15 · Frequently asked questions
Your Questions, Answered Clearly.
What is the XF App Suite?
An integrated platform of applications for hazardous area engineering, control of work, process safety, health and safety, people and site access, maintenance and registers, environment, energy and legal compliance, with analytics and reporting across them. Records in one app link to records in others.
Can I use it on a phone or tablet?
Yes. It runs in any modern browser on a PC, tablet or phone, and works the same on each. You can also install it like an app from Chrome or Edge, or with Add to Home Screen on an iPhone.
Does it work offline?
Yes, once the device has opened the suite and the apps you need while connected. Everything you record is saved on the device and sends itself when you reconnect. A pill on screen shows whether you are online or offline.
Can I try the software before signing in?
Yes. Choose See It in Action on the sign-in page at app.xfsolutions.tech. Demo mode loads sample data, offers guided tours and saves nothing.
How are the applications organised?
On the home screen apps can be grouped into hubs such as Hazardous Areas, Control of Work, Process Safety, Health & Safety, People, Maintenance & Registers, Fire & Emergency, Environment and Insight & Setup. A hub lists only the apps your organisation has, and you can pin the apps you use most.
Can different users have different access permissions?
Yes. Inspectors and users record work, managers approve, and admins manage people and security. Only admins and managers can delete, and viewers can only read. Admins also decide which sites each person can see.
Does the suite support equipment QR codes?
Yes. Print QR tags from the Equipment Register and scan them to open the asset or start its inspection. On Android devices with NFC, using Chrome, assets can also be written to NFC tags.
Can the system generate reports?
Yes. Records can be produced as branded PDFs, XF Reports provides ready-made PDF reports such as the compliance report, risk register, training matrix and RIDDOR report, and Analytics can export a PDF.
Are there tools for hazardous area inspections?
Yes. The Equipment Register, Inspection Tool, Ex Repair Log, Cable & Gland Register, HALC, Area Classification, DSEAR Assessment and Earth Testing support hazardous area work, with inspection checklists that follow the IEC 60079-17 schedules for each protection concept.
Can actions be linked across applications?
Yes. The Action Tracker holds every corrective action from every app, each traceable to its source such as an inspection, audit, incident or change. Work orders can be raised from an action and close it when completed.
Where can I find the user guide?
Inside the suite: Settings › Help & support › User Guide, or from the ? help on any page. It can also be downloaded there as a Word document.
How is my data protected?
The user guide’s Your data chapter sets this out: encrypted connections, data encrypted at rest, organisation isolation enforced by the database, nightly backups to separate storage and a tamper-proof audit trail. The full statement is under Settings › Legal › Trust & security in the suite. For security questionnaires, please contact us.
How are licences and subscriptions arranged?
Applications are licensed individually, so your organisation sees only the apps it has. Please contact us to discuss the modules you need.
Is there health and safety software in the suite?
Yes. Incident Reporting with RIDDOR, Safety Observations, RAMS, COSHH, audits, checklists, toolbox talks, Permit to Work, contractor management, site inductions and sign-in, training, lone working and more. See health and safety software.
Does XF Solutions provide engineering services as well as software?
Yes. Hazardous area engineering, process and functional safety support, industrial automation, electrical and controls installation, PLC migration, commissioning readiness, and data onboarding and configuration for the suite. See engineering services.
How can I contact XF Solutions?
Email info@xfsolutions.tech or use the contact form. Existing users can choose Report a problem in the suite for a referenced support ticket.
Bring Clarity to Complex Operations.
Mission Focused Results.